Incentive Checklist
*Completed applications must be received at least 45 days prior to the event start date*
It Pays To Meet In Colorado!
You can receive a 10% rebate up to $100,000 against the eligible hard costs of hosting meetings and events that take place through June 30, 2024 in Colorado.
NOTE: APPLICATIONS MUST BE RECEIVED AT LEAST 45 DAYS PRIOR TO EVENT START DATE
It’s an 8 step process to claim this rebate for your organization. Don’t worry, we’ll walk you through this process!
First, a quick intro. The Colorado Tourism Office is providing this great incentive to promote meetings in Colorado to give folks a taste of this Rocky Mountain paradise. Come for the meetings, stay for recreation and scenery.
With $10 million up for grabs, applicants are approved on a first-come basis so don’t delay!
Colorado Meeting And Events Incentive Application Checklist
An event is eligible for a rebate only once per year. Eligible events include but are not limited to business meetings, conferences, conventions, exhibitions, trade shows, consumer shows, festivals, concert series, and weddings. The event needs to:
- have applicant be the primary organizer, host or planner
- be hosted in Colorado
- take place before June 30, 2024
- be a new event contracted on or after April 6, 2021
- or a previously booked or recurring event at risk of being canceled, postponed, or relocated outside of Colorado without support
- generate at least 25 room nights
- have total eligible hard costs of at least $35,000
- meet any additional criteria established by the CTO
Log in to your account on the application portal or create a new account. To protect your personal information, we manually add new users to the portal, so it may take several days to activate your account. Instructions for navigating the OEDIT application portal are available.
Steps to create an account:
- Open the OEDIT application portal
- Select ‘New User’
- Complete New User Registration
- Select “Meeting and Events Incentive Program (CTO)” for Registration Purpose.
- After 48 hours you should receive an email notification that your account is active.
(Application Questions and Application Process)
Interested applicants must prepare to submit an online application and be pre-approved to participate. If your meeting or event meets the eligible events criteria listed above, download the two required forms, Meetings & Events Eligible Hard Costs Worksheet and an Events Affidavit. You will submit these forms as part of your application.
Once your account is active, go back to the OEDIT application portal and submit your completed application. Instructions for navigating the OEDIT application portal are available. Note: No hard copies of the application or support materials will be accepted.
Receive pre-approval for your application (not guaranteed) via email stating the amount of the rebate you have been approved for.
Host your event!
Submit a final expense report within 90 days of the end date of the pre-approved meeting or event to include finalized actuals, invoices, expense receipts, and proof of payment, and a signed event certificate/attestation. You will also need to submit a finalized hotel room night pick-up report or written verification from the lodging property or properties listing the total room pick-up for verification of the 25 paid overnight room nights.
Receive full approval and the funds within 45 days of submission of a complete final expense report and verification of the 25 paid overnight room nights.
Incentive funds are subject to availability and will be awarded based on the ability to meet the selection criteria. When funds are depleted, applications will no longer be accepted or pre-approved. The Meeting and Events Incentive cannot be combined with any other offers provided by the Colorado Tourism Office.
Individuals or companies on the Federal OMB suspended or disbarred list are ineligible to receive incentive funds.
Verification is made before the rebate is paid directly to the primary organizer of the event or to the meeting/event planner.
Need some extra help applying for this incentive?
No problem, we’re here to walk you through the application process and answer any questions that you may have.