By Beth Buehler
When planning a Colorado meeting, event, wedding, family reunion or any type of group gathering, utilizing a request for proposal (RFP) process saves precious time. Plus, there is the headache of spending hours on the internet searching for contact information and details for hotels, venues, activities and more. If you don’t have any idea how to create an RFP, don’t worry as it’s not in most people’s job or life descriptions, and Destination Colorado makes it simple with a 1-2-3 process.
First, some background about Destination Colorado, a nonprofit organization that was founded nearly 25 years ago and has more than 120 members that work together and help make organizing and hosting a gathering in Colorado easy. Utilizing Destination Colorado’s website, it’s simple to dial in the right destination, venue and meeting services, especially with the RFP feature on the home page and when clicking on any menu item.
When completing the online RFP, first fill in basic contact information and reply by and decision dates so that Destination Colorado can circle back and respond according to your deadline needs. Next, the selections portion of the RFP is the place to put checkmarks by the types of facilities (alternative/unique space, restaurant, conference center and hotel/resort), destinations and meeting services of interest.
The last section to fill in is in regard to function details, such as type of function (meeting/convention, wedding, reunion, other), number of attendees, number of guest rooms, lodging type preferences, arrival and departure dates, if the dates you are seeking are set or flexible, and any additional details that would help in responding to the RFP.
When you hit submit, know that a team of Colorado experts is at your disposal to provide pricing, ideas, great customer service and more! It’s never been so easy to plan a meeting, before!
Beth Buehler is editor of Colorado Meetings + Events and Mountain Meetings magazines, has planned numerous meetings and events and enjoys exploring Colorado.